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Kotao HRM

Schedule.
Pay.
Done.

Shifts, time-off, payroll, and onboarding for the whole team. Connected to the till — labor cost stays honest.

SCHEDULING

Built for irregular hours.

Shift patterns, swap requests, time-off — without an extra app. Mobile-first for the team.

PAYROLL

Hours from the POS clock-in.

Tip distribution, hours, overtime — calculated from the same source. No reconciliation across tools.

ONBOARDING

Hire in a day. Comply by default.

Contracts, A1 forms, ID checks. German and EU labor law templates included.

In operation

Kotao HRM is not a disconnected module.

The app sits inside the shared Kotao workspace. That is the difference between adding one more tool and running the daily workflow on an operating system.

Every action writes back to the same operating record instead of collecting data for later exports.

Roles, permissions, and audit logs stay connected to the rest of the workspace.

Reporting, CRM, payments, and website surfaces see the change without a team checking CSVs.

Rollout

From pain point to standard process.

Kotao does not need to be switched on all at once. Most teams start with the workflow that costs the most time today, then expand after the team trusts it.

  1. 01

    Map the workflow

    We start with the way the team works today: who touches it, which data is missing, and which systems still need to connect.

  2. 02

    Shape the record

    Products, customers, roles, bookings, and payments are modelled so other Kotao apps can use the same source of truth.

  3. 03

    Launch a pilot

    One location, one team, or one clear process goes live first so operators see production behavior, not a demo script.

  4. 04

    Expand the surface

    Once the core workflow is stable, more locations, apps, automations, and reports can be switched on without re-importing data.

Connected apps

What starts working around it.

Once this workflow is live, adjacent apps can use the same customers, products, payments, and permissions.

POINT OF SALE

Kotao POS

One POS for counter, table, and tap. Same data as your online store. Works offline.

OPERATIONS & INVENTORY

Kotao ERP

Real-time inventory across every location and channel. Auto-reorder. Built-in supplier purchasing.

CUSTOMERS & GUESTS

Kotao CRM

Live segments, loyalty, and email/SMS — built into the system. No CSV exports. No Klaviyo bill.